Introduction:
The Government Human Resource Information System (GHRIS) is a Human Resource Information System (HRIS) developed by the Government of Kenya.
The main objective of GHRIS is to provide a One-Stop-Shop HRIS for management of all Human Resource (HR) aspects in Government. It is aimed at providing a “from entry to post exit” centralized, web based, self-service information system for HR managers and individual employees.
GHRIS serves the following:
- Ministries and State Departments
- Uniformed Services
- State Corporations and Semi-Autonomous Government Agencies (SAGAs)
- Counties (both Executive and Assembly)
- Constitutional Commissions and Independent Offices
- Third-Party Organisations (e.g. Banks, SACCOS, Micro-Finance Institutions, Insurance Companies, Pensions Schemes)
What you need to know about GHRIS Kenya?
GHRIS stands for Government Human Resource Information System. The main aim of GHRIS is to address the need for a human resource system for the government employees. It is a kind of portal where the employees of government can download their payslips.
This portal is designed in-house by the officers of Government Information Communication Technology in association with officers of Human Resource. The main users of Government Human Resource Information System are mainly employees, Government MDAs and other people. They will be getting benefits from a centralized, easily accessible and efficient system.
What was the motivation towards GHRIS development? The government embarked on the development of GHRIS to address all its Human Resource requirements. It was designed internally by the Government Information Communication Technology Officers in partnership with human resource officers. The portal interfaces with other current and future systems such as IPPD, G-PAY, IFMIS, and IRMIS.
Who are the users of GHRIS?
The beneficiaries of GHRIS payslip download include all civil servants in both county and national governments. These include county employees and teachers. Others are medical professionals, administration officers, among other state employees. The boon about this system is that it is safe from invasion or vulnerabilities and therefore works through an effective privacy policy with clear terms of use.
How to register and download payslips from GHRIS
Below are the steps on how to register on GHRIS and download a payslip from it.
There are few easy steps which you have to follow by users for the registration. The following steps for registration have been given below:
- The first step for registration is to visit the official website of Government Human Resource Information System by following this link.
- The login page will be shown on your screen. You will get to see three options that are given, such as; forgot password, register and log in here. You have to click on the register button if you are a new user and if you are continuing member, click on login button.
- After that, a registration form will appear on to your screen. Fill up the employee registration form carefully by providing your personal details like; mobile number, national number, KRA pin, date of birth, work details such as the term of services and appointment date, gender and official name. After providing all the details you need to click the submit button.
- The information of yours will be received by respective government agency, department or ministry. By the respective employer grievances and disparities are addressed. If no such issue arises then GHRIS payslip download Kenya is always at your service.
GHRIS online payslip download
Before you download your GHRIS payslip on the portal, you are required to have two essential items. These are GHRIS user personal number and GHRIS password. Below is a step by step guide on how to download and print your GHRIS payslip:
- Access the GHRIS official website.
- Click on the Government of Kenya Employees link.
- Fill in your ID number and password. Then click log in.
- If the details you have provided are correct, the portal opens.
- Click on My Records tab. Choose my payslip option.
- Several existing payslips will appear on the left side of the screen.
- If you only need your current slip, select the presentpayslip link.
- A new page will open up with the option of the month, year, and view payslip.
- Select view payslip and wait for it to be displayed. Select the option, “print payslip” to print your payslip.
- Choose your desired printer and finally click okay.
Employee GHRIS registration form
A form will be filled at the time of registration. You should give all the valid information while filling up your form. The GHRIS registration form includes:
- Personal number
- National ID card Number
- KRA PIN
- Surname
- First Name
- Other Names
- Date of Birth
- Gender
- Date of the first appointment
- Terms of service
- Mobile number
- Personal e-mail
- Create your password
- Confirm your password
This is one of the most transparent, fast, and reliable means of getting valid payslips human resource officers attached to the Government of Kenya have offered. It is an in-house technology that blends in well with both the systems of the day and those to come, such as IPPD, IFMIS, IRMIS, and G-pay, all of which work collaboratively to ensure quality and efficient service delivery.
GHRIS and Learning Organization in Chartered Universities in Kenya
The main purpose of the study was to establish the relationship between GHRIS and Learning Organization at the selected chartered universities in Kenya. The study comprised of few steps to know the relation between GHRIS and learning organization at the selected chartered universities in Kenya in the year 2011.
The targeted population mainly comprises of seven public and five private chartered universities. The data for the study was simply obtained by use of a survey tool. It was collected by using questionnaires. The questionnaires were checked properly for completeness. Then the data was coded and later it was analyzed.
A correlation model for establishing presence and magnitude of dependence by using significance amount of levels was applied to establish the relationship between GHRIS and learning organization. The results of the study state that HRIS is used in some of the chartered universities in Kenya. The institutions have appointed HRIS in computer based training. The impact on adoption and implementation of HRIS is involved the regulatory as well.
Due to this, there came an environmental impact on adoption and implementation of the human resource information system. A genuine HRIS provides information on anything the company wants to know as well as information that can be used to analyze the employees, former employees and applicants.
his study recommended that GHRIS should create an information system that will generate information on policies and procedures used to manage the human capital of the firm and the processes necessary to control the computer-related applications.
Even the most chartered universities in Kenya have a number of branches, decentralized structure and numerous employees. These universities should bring out a certain level of human resource information system in the department.
Human Resource Information System, like other information systems, should be flexible and adaptable to changes.