How to Add CCA for a Transferred Employee in a New Station?
When an employee is transferred to a new station and becomes eligible for City Compensatory Allowance (CCA) only at the new location, it’s essential to correctly update the payroll to reflect this allowance. Here’s a step-by-step guide to adding CCA for an employee at the new station.
Step 1: Determine Eligibility and Effective Date
Before you begin, confirm that the employee is eligible for CCA at the new station and not at the old one. The effective date for CCA should align with the date the employee joined the new office or the CCA eligibility start date at the new station.
Step 2: Navigate to the Relevant Payroll Module
To add the CCA, follow this path in your payroll system:
- Finance → GTN Pay Services → Dues and Deductions
Step 3: Enter the Effective Date
In the Dues and Deductions section, input the effective date. This date should match either the employee’s joining date at the new station or the date CCA eligibility begins.
Step 4: Create a New Batch
Next, create a new batch to ensure that the changes are properly organized and tracked:
- Create Batch → Create New Entry
Step 5: Add the CCA
In the new entry, add the CCA as follows:
- Add CCA
- Input the full month’s CCA value that the employee is entitled to at the new station.
- Important: Do not enter any amount in the “Old CCA Amount” field, as this field pertains to the previous station’s CCA, which the employee is not eligible for.
Step 6: Validate and Save
After entering the full month’s CCA value:
- Click on Validate & Save to ensure that the information is correct and stored in the system.
Step 7: Verify and Approve
Finally, review the entry for accuracy. Once satisfied, proceed with approval to finalize the process.
Conclusion
By following these steps, you ensure that the employee receives the correct CCA amount at their new station without any discrepancies. This process not only helps in maintaining payroll accuracy but also in adhering to the organizational guidelines for compensation and allowances.