How to Create TN New Employee ID

In this article i will be guiding you on How to create New Employee ID in IFHRMS Portal, follow the below given instructions to create New Employee ID.

Whenever, a new employee joins the department either by Direct Recruitment or Compassionate Appointment, the employee has to be given a employee ID for downloading their pay slips, service register and etc.

Step 1: The Accounts Department in which the new employee joins has to sign in using the user ID & Password. After signing in a new window will open with various options, now the employee needs to click on the IFHRMS TAB.

Five Options will appear on Screen:

1. Employee Self Service
2. Home (GTN Finance)
3. Home (GTN Human Resource)
4. Home (GTN Functional)
5. Add to Favorites

Step 2: Now click on Home (GTN Human Resource).

Eight Options will appear on Screen:

1. Home
2. Employee Profile
3. Transfer and Postings
4. Disciplinary Actions
5. Leave Process
6. Employee Bills
7. GTN Pay Service
8. Advances

Step 3: Now, Click on the Employee Profile  Button.

Five Options will appear on Screen:

1. Employee Profile
2. Employee Basic Details Update WEBADI
3. Bulk Emp Bank Details Creation and Update WEBADI
4. Regularization & Probation
5. Training & Tests

Step 4: Now, Click on the Employee Profile Tab.

Now, click on the Create New Employee Button.

After clicking on the Create New Employee Button a Drop Down Menu (Hyre Type) will appear, with the following options:

• Employee
• Re-Hire

Now click on the drop down menu and select the Employee and click on GO button.

The following page will open with the heading New Hire Details: Now, enter the following details in the boxes provided:

• Name with Initials
• Father Name with Initials
• Date of Birth
• Aadhaar Number
• PAN Number

After entering the above details, now click on the CREATE Button.

A new page will open with the following TABS:

• Basic Details
• Extra Details
• Additional Details
• Office Details
• Review

Now under the Basic Details, enter the Personal Details & Personal Information in the boxes provided:

Personal Details

• Salutation
• Full name
• Father Name with Initials
• Joining Date
• AN/FN
• Gender
• Email ID
• Date of Birth
• Age
• Marital Status
• Medical Allowance
• Retirement Date

Personal Information

• Aadhar Number
• PAN
• PAN Applied
• PAN reference number
• Blood Group
• GPF/TPF/CPS Number

After entering the Basic Details, now click on next button to enter the EXTRA DETAILS.

Now, in EXTRA DETAILS enter the Additional Details and First Appointment Details:

Additional Details:

• Place of birth (District)
• State
• Mother Toungue
• Languages known
• Proficiency
• Adequate Knowledge in Tamil
• Nationality
• Religion
• Employee Community
• Caste Name
• Special Category
• Height (cms)
• Weight (kgs)
• Physical Fitness Certificate
• Type of Disability
• If differently abled, % of Disability
• Ration Card Number
• Aadhaar Card Reference Number

First Appointment Details:

• Mode of Recruitment
• Employee Number, if compassionate appointment
• Appointment Order Number
• Appointment Order Date
• Appointment Ref. No.
• Appointment Ref. Date

After entering the EXTRA DETAILS, now click on next button to enter the Additional Details.

Now, in Additional Details enter the Address, Phone Number and Qualification Details:

Address:

Primary Address	Door/Plot/Flat No.	Building/Apartment Name	Road/Street Name	Area	District or Town	State	Pin Code

Phone Number:

Type	Phone Number

Qualification:

Qualification	Name	University	Certificate Number	Start Date	Year of Passing	Grade/Percentage	Delete	Result

After entering the Address, Phone Number and Qualification details, now click on Next Button to enter the Office Details:

Now, in Office Details enter the Office Details, Bank Details and Additional Office Details:

Office Details:

• Employee Type
• Office Name
• Category as per service rules
• Post
• Payband
• Post Type
• Account Head
• GO Number and Date

Bank Details:

• Name as per Bank Passbook
• Account Number
• Account Type
• Bank IFSC Code

Additional Office:

• Residence Type
• Quarters Name
• Quarters City Grade

After entering the above details, now click on the NEXT button to Review the entered details. Check the details carefully before submitting the application for creating new employee profile in IFHRMS.

Now, please select the Approval Group and wait for the list of performers to be populated below and submit the transaction only when the list of performers is populated to avoid missing notifications.

Finally click on the Submit Button.